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The Accounting Manager is responsible for maximizing the return on financial assets by maintaining accounting policies, procedures, controls and reporting systems, ensuring legal and regulatory compliance for all accounting functions and for overseeing cost and general accounting, accounts receivable/payable, and payroll.

Key performance objectives in order of priority with projected time allocation are:

• Manages day-to-day accounting and finance activities (AR, AP, Invoicing, general ledger) to ensure the accounting system is up to date and accurate. (35%)
• Supports sales and operations by providing financial analysis on jobs, ensuring information is complete and accurate, and by examining feasibility and profitability of jobs. (20%)
• Executes month-end close processes to ensure timely and accurate financial reporting and analysis to support well-informed business decisions. (20%)
• Assists Controller with financial reporting and analysis to support business strategy and decision making.(5%)

Note: 20% of time is reserved for ancillary responsibilities and activities unrelated to the performance objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The responsibilities listed are fundamental to the position and must be performed successfully to achieve the key performance objectives of the role. Other responsibilities may be assigned.

Interpersonal Responsibilities

1. Provides leadership and guidance to the Accounting team, agrees upon priorities and establishes clear expectations for performance outcomes and behavior and provides feedback on results.
2. Serves as a role model to accounting and organization staff, through the demonstration of a high level of personal ethics, good will, proactive guidance, and active listening techniques.
3. Serves as a trusted financial advisor, sounding board, and confidant to the organization’s Controller.
4. Encourages and seeks opportunities for collaborative efforts, seeks understanding of issues, anticipates and troubleshoots problems, resolves urgent and ongoing matters.
5. Establishes and maintains strong relationships through professional and positive interactions with customers, vendors, employees, and management and through the application of meticulous standards and attention to detail. Responds to feedback or questions in a timely, respectful manner.
6. Establishes and maintains solid commercial banking institution relationships based on mutual trust in order to facilitate appropriate credit resources under highly competitive terms for the benefit of the organization.
7. Recruits, hires, and trains or coordinates training for staff accountants, monitors performance, takes corrective action as needed, performs scheduled and impromptu performance evaluations, rewards excellence, and otherwise ensures the maintenance of high ethical and professional standards for all accounting personnel.

Operational Responsibilities

1. Oversees the activities of the staff accountants for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements, annual audits and annual budgets, accounts payable, cash disbursements, invoicing/billing, customer credits and collections, payroll, perpetual inventory integrity, debt payment, bank reconciliations, fixed asset records, general and entity accounting, and cost accounting.
2. Ensures the accurate and timely processing of accounts payable, invoicing, purchase orders, petty cash, expense reports, and cash control. Administers application of reasonable discounts for accounts payable as appropriate.
3. Oversees accounts receivable to ensure the accurate and timely management of all aging components including billings, and cash receipts application.
4. Manages monthly, quarterly and year-end closings including Federal and State reports.
5. Establishes and maintains systems and controls which verify the integrity of all systems, processes and data, and enhance the organization’s value.
6. Prepares reports and calculates and/or forecasts variances to budget, revenue trending, distributions, sales or other bonuses, and others as requested.
7. Provides financial analysis with an emphasis on capital investments, pricing decisions, and contract negotiations.
8. Ensures that accounting and financial software systems interface effectively and that systems are properly mapped to allow for streamlined linkages between databases and data integrity.
9. Prepares and directs audits as required to ensure compliance with local, State and Federal regulations, reviews and distributes findings, ensuring that root causes of findings are understood and that appropriate action plans are put into place to correct unsatisfactory results.
10. Supports sales organization by providing accurate, timely reports and providing analysis as needed.
11. Oversees processing of contracts for accuracy and tracking of deadlines, change orders, and deliverables in order to assist with project completion and client satisfaction.
12. Executes month-end close processes to ensure timely and accurate financial reporting and analysis to support well-informed business decisions, including the preparation of monthly accrual journal entries for contract revenue and expenses and monthly balance sheet account reconciliations.
13. Ensures that project account documentation is completed, coded, accrued, reviewed, and closed upon conclusion of the project.
14. Facilitates uniform compliance with financial and corporate standards by maintaining and updating as needed a documented system of accounting policies and procedures, including maintenance of the chart of accounts.
15. Assists Controller in establishing procedures and systems to safeguard assets and assure accurate, timely recording of all transactions by implementing disciplines of internal audits, controls and checks across all departments.

Organizational Responsibilities

1. Develops, improves and issues timely monthly financial reports for Ownership and Division Managers, including profit and loss statement by business unit.
2. Manages the dissemination of information, primarily financial in nature, about all Hidden Creek activities that will assist Ownership and management in making educated economic decisions about the organization’s future.
3. Assists the Controller in the provision of financial analysis tools to evaluate company ventures or special projects, programs, capital expenditures, or other matters as directed.
4. Develops key financial and operating metrics in conjunction with Controller and division managers in to track progress toward goals, drive improvements, focus resources, and provide the basis for making sound, data-driven business decisions.

PERFORMANCE FACTORS: The performance factors described here are core abilities that translate into desired on-the-job behaviors which contribute to the employee successfully achieving the performance objectives of this job and carrying out the assigned responsibilities.

1. Goal Orientation: Acts instinctively to achieve objectives without supervision; expends the necessary time and effort to achieve goals; recognizes and acts on opportunities to advance progress to meet goals; establishes and works toward ambitious and challenging goals; develops and implements strategies to meet objectives; measures effectiveness and performance to ensure results are attained; acts with a determination to achieve goals; demonstrates persistence in overcoming obstacles to meet objectives; takes calculated risks to achieve results; employs a strategy that affects how they approach tasks and future projects.
2. Time and Priority Management: Effectively manages difficulties and delays to complete tasks on time; effectively manages time and priorities to meet deadlines; presents completed tasks on or before the deadline; demonstrates an ability to maintain deadlines in the midst of crisis; strives to improve prioritization; balances timelines and desired outcomes; takes initiative and prioritizes tasks to stay on schedule; accepts responsibility for deadlines and results; creates an environment conducive to effectiveness; reduces the amount of time spent on non-priorities.
3. Personal Accountability: Accepts personal responsibility for the consequences of personal actions; avoids placing unnecessary blame on others; maintains personal commitment to objectives regardless of the success or failure of personal decisions; applies personal lessons learned from past failures to moving forward in achieving future successes.
4. Planning and Organizing: Works effectively within established systems; utilizes logical, practical and efficient approaches; prioritizes tasks for optimum productivity; develops procedures, processes and systems for order, accuracy, efficiency and productivity; anticipates probable effects, outcomes and risks; develops contingency plans to minimize waste, error and risk; allocates, adjusts and manages resources according to priorities; monitors implementation of plans and makes adjustments as needed; establishes action plans to ensure desired results; allows for practical, systematic and organized conclusions.
5. Self-Starting: Possesses a strong work ethic and belief in getting results; takes initiative and does whatever it takes to achieve objectives; projects self-assurance in getting the task started; starts quickly to avoid setbacks; asserts self in personal and professional life; willing to begin working regardless of circumstances; accepts personal responsibility for achieving personal and professional goals; functions effectively and achieves results regardless of circumstances.; takes initiative and acts without waiting for direction; displays self-confidence, conscientiousness, assertiveness, persistence and is achievement-oriented.
6. Problem Solving: Anticipates, identifies and resolves problems or obstacles; utilizes logical processes to analyze and solve problems; defines the causes, effects, impact and scope of problems; identifies the multiple components of problems and their relationships; prioritizes steps to a solution; defines and develops criteria for optimum solutions; evaluates the potential impact of possible solutions; looks for specific goals, clearly defined solution paths, and/or clear expected solutions; allows for initial planning including some abstract thinking to come up with creative solutions; understands and defines the problem before jumping to a solution.

Customer Focus: Strives to anticipate, identify and understand customers’ wants, needs and concerns; responds to customers with a sense of urgency; follows through on customer requests; is patient and courteous with customers; resolves issues and complaints to the satisfaction of customers; expends extraordinary effort to satisfy customers; develops relationships with customers; partners with customers to assist them in achieving their objectives; acts as an advocate for customers’ needs; takes professional risks for the sake of customers’ needs.

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